Privacy notice

Controller and contact

Rotgar controls the business-enquiry information it receives through this site. Privacy questions and rights requests can be sent to evgeniy.yudin@rotgar.com. The contracting legal identity is stated in a written proposal before paid work.

What this site collects

Contact forms ask for the reason for your enquiry, website or organization, full name, email and/or WhatsApp contact details, your message and confirmation that you have read this Privacy Notice. Free-audit requests also ask for the selected practice where applicable, priority services, market, search language and selected search focus. The site records the page from which the request was submitted. Medical and law-firm forms use equivalent industry-specific labels. On the Healthcare AI Visibility Prompt Library, Rotgar also counts page views, prompt-card visibility and copy, open and download actions.

Current data flows

Cloudflare hosts the site, checks form submissions with Turnstile and delivers completed enquiries to Rotgar by email. Cloudflare may process routine request and security data such as IP address and browser information. Prompt-library events are written to a private Cloudflare D1 database. The Worker derives country and first-level region for coarse event counts and page-level estimates, and uses the connecting IP only transiently to create a 128-bit pseudonymous key that changes each Europe/Madrid calendar day. Raw IP addresses, user-agent strings, referrers, cookies, prompt contents and form data are not stored with these events. Form fields are sent to Rotgar only after you submit the final step. Booking links send you to Calendly only when you choose them.

Purposes and legal bases

Rotgar uses enquiry and contact details to respond using the email or WhatsApp details you provide, prepare and deliver the free audit and take steps toward a contract at your request. Routine security logs support the legitimate interest in operating and protecting the site. Privacy-limited prompt-library analytics help Rotgar understand whether the free tool is being reached and which medical prompt kits are useful. The forms are intended for business-contact and search-scope information.

Processors and transfers

Cloudflare provides hosting, bot protection and transactional email delivery. Rotgar’s email provider, Calendly and WhatsApp may process data when you use those channels, under their own service and transfer terms. Client-project processors and locations are confirmed in the signed scope or DPA.

Retention and deletion

Website request logs follow the hosting provider’s configuration. Prompt-library visitor-day keys are retained for no more than 72 hours and are then replaced by daily estimated-unique aggregates. Daily event counts may be grouped by prompt, country and first-level region; low-volume regional combinations are suppressed in reports. Per-prompt estimated-unique engagement aggregates do not include geography. Enquiry emails, WhatsApp conversations and meeting records are kept only while needed to respond, establish a working relationship, meet legal obligations or resolve disputes. A specific project retention and deletion schedule is fixed before paid access.

Your rights

Depending on applicable law, you may request access, correction, deletion, restriction, objection or portability and may complain to your data-protection authority. Contact Rotgar at the email above to start a request.

Cookies

Rotgar does not use advertising, cross-site tracking or personalization cookies. The prompt-library measurement described above is first-party, does not set an analytics cookie and is not used to identify or profile individual visitors. Cloudflare Turnstile may use necessary browser signals and storage to distinguish legitimate submissions from automated abuse. Third-party links follow their own privacy terms.

Client projects

Project data, access, retention and deletion are governed by the signed proposal, agreement and any applicable data terms.